Espace44, with registered office in Rue des Confederes 44 – 1000 Bruxelles (“Espace44”, the “Company”, “we”), as Data Controller, pursuant to Article 13 of the European General Data Protection Regulation no. 2016/679 (the “Regulation”), wishes to inform you about nature and purposes of the processing of your personal data.
Origin and purposes of the data processing
Your personal data will be processed for the purpose of complying with the administrative, fiscal, accounting and commercial obligations arising from the contract between you and Espace44 or between your employer and Espace44. In relation to the purposes, your personal data are processed both manually and electronically and in any case in such a way as to ensure security and confidentiality of data and to prevent their disclosure or unauthorized use, alteration or destruction.
Furthermore, your personal data shall be processed for the purpose of sending you information messages, updates and newsletters relating to commercial initiatives and other kind of advertising and promoting materials about espace44’s products or services similar to the contractual ones. At any time, you might opt out from receiving these marketing communications by writing a formal request to email@example.com, or by clicking the unsubscribe link you will find in every commercial newsletter.
Espace 44 will process your personal data both directly as Data Controller and indirectly through third parties in their quality of Data Processors, pursuant to Article 28 of the Regulation, or as persons authorized to process.
In particular, the following data will be processed: name, address, e-mail address, other ID elements, bank account details and any other information needed for the aforementioned purposes.
Communication of data to third parties
For the sole purpose of carrying out the contractual relationship and complying with regulatory provisions, some of your personal data will be disclosed to Public Administrations or other third parties, e.g. accountants and fiscal experts, lawyers, legal assistants, collection agencies or IT consultancy firms. In any event, your personal data will be processed in compliance with the applicable laws, including the Regulation.
You can always ask espace 44 to receive the full list of the individuals or entities your personal data are disclosed to by sending an e-mail to the following address: firstname.lastname@example.org
Transfer of data to third countries
Any transfer outside the European Union will take place solely where the European Commission has decided that the third country ensures an adequate level of protection and/or with the provision of proper safeguards pursuant to the Regulation (e.g. binding corporate rules).
For further information please e-mail us to the following address: email@example.com
Rights of data subjects
Please note that pursuant to Article 77 of the Regulation you also have the right to lodge a complaint with the supervising authority of the Member State where you usually live or work or where the alleged breach occurred.
You are always entitled to exercise your aforementioned rights:
• by sending a registered letter to Rue des Confederes 44 – 1000 Bruxelles
• by writing an e-mail to the following address: firstname.lastname@example.org
Duration of the data processing
Your personal data will be processed and stored by Espace44 for the time requested to pursue the aforementioned administrative, fiscal, accounting and commercial purposes and also for the performance of the contractual and regulatory obligations. Upon termination or expiry of the contract, the processing will continue until it will be necessary in order to comply with legislative, regulatory or judicial obligations.
Except in case of pursuing other purposes under this policy that may require to use such data for a longer period, personal data specifically provided to receive messages, updates and newsletters, commercial initiatives and other kind of advertising and promoting materials shall be stored for no longer than 24 months.
Refusal to provide your personal data
You acknowledge that your refusal to provide your personal data will prevent Espace 44 to carry out the contract with you.